Proposal /BID Manager

Discover your exciting role

To lead and manage bid teams to realise compelling submissions in response to tenders (ITT's / PQQ's / RFP's / RFQ's) that provide the best technical solution and commercial offer whilst minimising the risks to the business should a contract be awarded.

Explore Your Tasks And Responsibilities

• Overall responsibility for the management of tenders from tender receipt to tender submission
• Ensure that all opportunities are formally assessed against the company’s current objectives and prevailing risk procedures.
• Review and analyse each opportunity in order to identify, develop and agree, with the project team an appropriate win strategy
• Ensure that the bid team is properly briefed and managed, and that team members are aware of individual responsibilities, deliverables and key milestone dates
• Actively lead and work with:
• the bid team to ensure that the submission properly addresses the tender requirements, whilst optimising our competitive advantage and profitability
• the Proposals Coordinator to compile a schedule of clarifications/opportunities and agree the overall content and presentation for the final submission
• For the submission itself:
• write sections of the response as necessary
• Proof read other sections to ensure consistency and flow of the finished document and correct any errors.
• lead, organise and attend any tender presentations and/or interviews with the client, ensuring that all Exyte attendees (including external consultants and/or subcontractors) are fully briefed and available
• During the tender period:
• appoint, or act as, a single point of contact with the client, as required, and distribute new information, RFIs and responses to the bid team
• lead, or delegate appropriately, response to client requests, collating any follow-ups and ensuring that a robust audit trail is available for such information
• chair bid team progress meetings, as required, and generally manage progress versus key milestones
• chair any meetings required with external consultants / subcontractors, ensuring that notes and minutes are distributed to the bid team
• chair bid adjudication meetings with the senior management team
• Organise and chair Project start-up /handover meeting to formally pass responsibility to the Project team.
• For unsuccessful bids, ensure that Exyte requests and receives feedback via post tender interview/debrief

Essential

Show your expertise

• Experience in at least three of the following:
• Engineering experience within the construction sector ideally within technically demanding facilities such as Pharma and Life Sciences or High Technology infrastructure industry
• Experience of business development, design or operations
• Understanding and experience of bidding processes and procedures
• Knowledge of private and public sector procurement strategies and routes to market
• Demonstrable and successful experience of key project management skills:
• Managing and driving outputs from immediate colleagues, cross-department colleagues, external consultants or subcontractors and other stakeholders
• Time management – meeting key milestones and deliverables
• Managing and reporting on risk
• Working with and negotiating contract terms and conditions
• Practised and confident in working under their own initiative and making decisions – willing to take responsibility for own actions within authorised limits
• Practised and confident in the analysis and/or production of specifications in order to assist with the selection of suitable systems/materials plus accompanying workmanship standards
• Practised, knowledgeable and confident (written and oral) communicator and presenter – with colleagues, clients, consultants and subcontractors alike
• Practised and confident user of main MS Office software (Word, Excel, Outlook and Powerpoint)

Highly Desirable (but Not Essential)

• Knowledge and/or use of other MS software - Access and Project
• Knowledge and/or use of AutoCAD software
• Knowledge and experience of common forms of contract, such as NEC, IChemE, FIDIC, JCT and GC Works
• Knowledge and/or preparation of design fee, Design and Build proposals
• Experience of using CRM system such as Salesforce

Contact
Ciaran O'Connor - ciaran.oconnor3@exyte.net