ABOUT THE ROLE
Send applications to chantelle.murray2@keppeldc.com
GENERAL DESCRIPTION:
As the Operations Administrator, you are a valuable member of the Client services and Operations team with a ‘Can Do Attitude’ providing support to the Company, the Compliance Manager, the Data Centre Managers and Country Manager. You will be responsible for keeping detailed and accurate records of policies/procedures, ensure that the Operational purchasing activities are kept accurate prior to going to finance along with client quotations. The role will also take responsibility for the general administration, meeting minute taking and management of the operations office and ensure constant continuity in the operation of such.
RESPONSIBILITIES:
Administration and updating of all the Compliance and Operational polices in conjunction with the document owners.
Create all PREQs for the Operations team
Create and manage all customer quotations
Liaise between Operations and Finance on all audit and procurement matters
Prepare Quotations for customers
Manage relationship with outsourced FM provider and monitor accuracy of quotations
Work with the Clients Services team to ensure accurate and timely client reporting
Work with the Clients Services team to support users on the Global Visitor Management System
Liaise with all departments ensuring supplier and customer contracts are recorded and up to date
Manage supplier contracts
Manage Compliance and Ops office, keeping track of inventory and ordering supplies
Meet and greet visitors and clients
Provide support and assistance to the Compliance Manager, Data Centre Managers and the Country Manager
Take minutes of meetings were requested and circulate as required
Work with the Ops team in managing the CAFM system and monthly reports
Providing administrative support to other departments or projects as needed
Performing other duties as assigned
WORK EXPERIENCE/QUALIFICATIONS - REQUIREMENTS
Minimum 2-yrs experience in similar role
Ability to communicate effectively
Excellent numerical skills
Good verbal and written English
Excellent knowledge of MS Word, Excel and other computer skills
Excellent telephone / front desk manner
Strong organizational and administrative skills
Ability to multitask
Car and Full Drivers license preferred but not mandatory
PREFERRED KNOWLEDGE / EXPERIENCE
Must be able to demonstrate a proven capability to deliver solutions with a superior level of service to clients in a high-pressure environment.
Excellent communica tion and interpersonal skills together with strong analytical capability, problem solving and troubleshooting skills with sound judgment and a commitment to customer service and efficiency are essential.
Applications to chantelle.murray2@keppeldc.com